Information Communication Technology (ICT)
Document accessibility applies to all documents created for citizens or state employees, whether they are posted to a web site, a file sharing application (such as SharePoint) or distributed through email. When you follow accessibility standards, your document can be accessed by everyone.
Microsoft Office products, (with the exception of Visio), can easily be made accessible. A good rule of thumb is that accessible documents have:
- Structural formatting, like headings, tables and lists that allow users to navigate the document.
- Descriptive text that explains pictures, charts and graphs to users.
- Layout, design and color that makes the content accessible to use and understand.
Learning about and applying the basic concepts of document accessibility will help you meet the Missouri's ICT standard.
Microsoft Word is the most common word processor on the market. Word files can also be the starting point for other files, such as PDF and HTML. Having the correct tools to create accessible Word documents is imperative to improving your institution's accessible content.
- NCDAE one-page accessibility quick guides/cheatsheets for Word (Windows 2010/2013/2016 and Mac 2011/2016)
- NCDAE one-page accessibility quick guides/cheatsheets for converting Word to PDF
- W3.org offers as short tutorial on Tables and columns
- WebAIM - creating accessible documents
- Missouri Assistive Technology - Let's Talk ICT MS Word session
- Missouri Assistive Technology - Let's Talk ICT Accessible Classroom Materials - Google Dosc, MS Word, Math
As a general rule, include three design principles to create an accessible document:
- Structure - the document structure such as tags, headers and more will define how to navigate the document. For example In a Word document, structure is set this up with the Styles section of the menu bar.
- Give Alternatives - describe images, audio and video with alt text or captioning. In a Word document, the alt text description of an image is completed by selecting the image with the right click of the mouse, select Size and then type in the image description in the Alt Text tab.
- Identify - language, anchors, and major structure aspects such as chapters. In a Word document you need to identify the preferred language in the properties section of the document.
- NCDAE one-page accessibility quick guides/cheatsheets for PowerPoint (Windows 2010/2013/2016 and Mac 2011/2016)
- Make your presentations accessible
- Making an accessible Power Point file
- Missouri Assistive Technology - Let's Talk ICT - MS PowerPoint session
Email Messages/Email Newsletters
- Outlook - Make Microsoft Outlook Messages Accessible
- Granicus/GovDelivery Communications Suite - 5 Simple ways to make content more accessible
- Using the Adobe Acrobat Pro DC Accessibility Checker
- NCDAE one-page accessibility quick guides/cheatsheets for Adobe Acrobat XI
- NCDAE one-page accessibility quick guides/cheatsheets for Adobe Acrobat X
Scanned PDF Documents
- AVOID using scanned documents as much as possible
- If you cannot avoid it, see the PDF Accessibility Workflow to see the process for converting an accessible scanned document
- Consideration and requirements for working with scanned documents
Untagged PDF Documents
Have a resource for ICT Accessibility to share with us? Email your resource to firstname.lastname@example.org